Screening Staff & Volunteers

Volunteer Management Policy

The document below contains policies in reference to planning, recruitment, orientation and training, supervision and evaluation of sport volunteers and staff.

Click here for the Volunteer Management Policy template

The following is included in the Volunteer Management Policy document:

• APPENDIX ONE: Canadian Code for Volunteer Involvement
• APPENDIX TWO: Terms of Reference – Program Volunteer; Terms of Reference – Assistant Coach; Terms of Reference – Head Coach
• APPENDIX THREE: Volunteer Application Form Certification & Authorization for Collection of Personal Information
• APPENDIX FOUR: Reference Check Questions
• APPENDIX FIVE: Authorization for Release of Criminal Record of Applicants for Boards of Directors; Authorization for Release of Criminal Record of Applicants for Coaching
• APPENDIX SIX: Sport BC Guide for Conducting Criminal Record Checks on Volunteers; Sport BC Volunteer Criminal Record Check Process; Schedule 1 Relevant Offences; Schedule II Relevant Offences
• APPENDIX SEVEN: Sample Interview Questions
• APPENDIX EIGHT: Volunteer Code Of Conduct
• APPENDIX NINE: Critical Incident Form
• APPENDIX TEN: Volunteer Position Feedback and Evaluation Form

ORGANIZATION STANDARDS FOR VOLUNTEER INVOLVEMENT
from The Canadian Code for Volunteer Involvement, Volunteer Canada

1. The boards of directors and senior management acknowledge and support the vital role of volunteers in achieving the organization’s purpose or mission.
2. Policies and procedures are adopted by the organization to provide a framework that defines and supports the involvement of volunteers.
3. A qualified person is designated to be responsible for the volunteer program.
4. A clearly communicated screening process is consistently applied.
5. Volunteer assignments address the purpose of the organization and involve volunteers in meaningful ways—reflecting their various abilities, needs and backgrounds.
6. Volunteer recruitment and selection reaches out to diverse sources of volunteers.
7. Volunteers receive an orientation to the organization, its policies and procedures, and receive training for their volunteer assignment.
8. Volunteers receive appropriate levels of supervision according to their task and are given regular opportunities to receive and give feedback.
9. Volunteers are welcomed and treated as valuable and integral members of the organization’s human resources.
10. The contributions of volunteers are regularly acknowledged with formal and informal recognition methods.

Tweet